42918 - RFP SSAU-2024-003 LGBTQIA2S+ Services
Funding Opportunity Details
Social Services Administration Unit
Pre Application Deadline: Oct 31, 2024 3:01 PM
Final Application Deadline: Nov 21, 2024 3:01 PM
Status Posted
Posted Date Oct 10, 2024 11:15 AM
Award Amount RangeNot Applicable
Project Dates 04/01/2025 - 09/30/2026
Award Announcement Date
Categorical Area
Recurring Opportunity No
Program Officer Helen Howell
Phone 5129725000 x
Description
RFP SSAU-2024-003 LGBTQIA2S+ Services Competition Website
The City of Austin (City) seeks proposals in response to this Request for Proposals (RFP) from qualified
nonprofit organizations or quasi-governmental entities (Offerors) with demonstrated experience in
providing the following services to lesbian, gay, bisexual, transgender, queer, intersex, asexual, gender
non-conforming, gender fluid, gender queer, two-spirit communities (LGBTQIA2S+ population) residing
in Austin/Travis County: mental health care, peer support, health care referral and education,, public
benefits access, food access, community building and engagement , and legal access.Date Issued:
Thursday, October 10, 2024
Intent to Apply Due Date:
Thursday, October 31, 2024, 3 PM CST
Proposal Due Date:
Thursday, November 21, 2024, 3 PM CST
Anticipated start date of contracts:
Tuesday, April 1, 2025
Questions regarding the RFP are due on or before:
Thursday, November 14, 2024, 3 PM CST
Technical assistance requests regarding submission of the RFP in PartnerGrants are due on or before:
Wednesday November 20, 5 PM CST
Questions must be submitted in writing to the Authorized Contact Person or through PartnerGrants
Authorized Contact Person:
Name: Helen Howell
Title: Social Services Funding Specialist Senior
Questions and Answers will be available:
In PartnerGrants and on the solicitation website:
Optional Pre-Bid Meeting Date(s) and Time(s):
Pre-bid meeting 1: October 22, 10-11:30 AM CST
Pre-bid meeting 2: October 23, 1-2:30 PM CST
APH is only accepting proposals through the PartnerGrants database. No paper copies will be accepted.
Interested Offerors must do the following:
Offerors Initial Steps: Registration:
- Confirm that your organization is a registered vendor with the City of Austin.
· To find the City of Austin Vendor Number please visit Austin Finance Online. And search for the organization’s legal name.
· To register to become a potential City of Austin vendor, go to Austin Finance Online. to register or email VendorReg@austintexas.gov
- Be a registered user in the PartnerGrants database. The proposals will be submitted through this web-based system.
· To register, visit the PartnerGrants website and click on “Register Here.” Note that the organization’s City of Austin Vendor number is required to complete registration in PartnerGrants.
Offerors Initial Steps: Pre-Application
- Complete an Annual Agency Threshold Application in the PartnerGrants database.
· This form must be submitted once per 12 months and remains valid for all competitions closing within that time-period. The threshold application will be reviewed by APH staff and the offeror will be notified once approved. Offerors should note the submission date for future use
· Once logged into PartnerGrants, click on “Opportunity” and then opportunity title “Annual Agency Threshold Application-Applicants for Funding Start Here” to complete a new threshold application.
- Complete a separate Intent to Apply form for each proposal the offeror plans to submit by the due date identified in Form 1 – Offer Sheet.
· Once logged into PartnerGrants, click on “Opportunity,” then opportunity title “RFP SSAU-2024-003 LGBTQIA2S+” and click “Start New Application” to complete an Intent to Apply form. The Intent to Apply form includes a Threshold Certification verifying completion of Step 1 above – state the date the Threshold was submitted.
Description | File Name | Type | Size | Upload Date |
---|---|---|---|---|
1 - Offer Sheet RFP SSAU-2024-003 LGBTQIA2S+ Services | 1 - Offer Sheet RFP SSAU-2024-003 LGBTQIA2S Services.pdf | 197 KB | 10/08/2024 12:55 PM | |
2 - Proposal SSAU-2024-003 LGBTQIA2S+ Services. Edited 10/16 to clarify funding amounts | 2 - Proposal SSAU-2024-003 LGBTQIA2S Services_.docx | docx | 165 KB | 10/16/2024 12:19 PM |
3 - Budget and Narrative RFP SSAU-2024-003 LGBTQIA2S+ Services. Edited 10/16 to clarify funding amounts | 3 - Budget and Narrative RFP SSAU-2024-003 LGBTQIA2S Services_.xlsm | xlsm | 34 KB | 10/16/2024 12:19 PM |
4- COA RFP Certifications and Disclosures RFP SSAU-2024-003 LGBTQIA2S+ Services | 4- COA RFP Certifications and Disclosures RFP SSAU-2024-003 LGBTQIA2S Services.pdf | 229 KB | 10/08/2024 12:55 PM | |
A- RFP Application Threshold Checklist RFP SSAU-2024-003 LGBTQIA2S+ Services | A- RFP Application Threshold Checklist RFP SSAU-2024-003 LGBTQIA2S Services.pdf | 184 KB | 10/08/2024 12:56 PM | |
B- Standard Solicitation Provisions and Instructions RFP SSAU-2024-003 LGBTQIA2S+ Services | B- Standard Solicitation Provisions and Instructions RFP SSAU-2024-003 LGBTQIA2S Services.pdf | 577 KB | 10/08/2024 12:56 PM | |
C - Scope of Work RFP SSAU-2024-003 LGBTQIA2S+. Edited 10/16 to clarify funding amounts | C - Scope of Work RFP SSAU-2024-003 LGBTQIA2S.....pdf | 513 KB | 10/16/2024 12:20 PM | |
D - Client Eligibility Requirements RFP SSAU-2024-003 LGBTQIA2S+ Services | D - Client Eligibility Requirements RFP SSAU-2024-003 LGBTQIA2S Services.pdf | 209 KB | 10/08/2024 12:56 PM | |
E- Social Services Agreement Boiler and Exhibits | E- Social Services Agreement Boiler and Exhibits.pdf | 635 KB | 10/08/2024 12:57 PM | |
F - Applying for APH-Funded Opportunity PartnerGrants Instructions with Threshold | F - Applying for APH-Funded Opportunity PartnerGrants Instructions with Threshold.pdf | 835 KB | 10/08/2024 12:57 PM |
Submitted Date | Question | Answer |
---|---|---|
Oct 23, 2024 4:15 PM | Do agencies need to provide both priority services (Mental health services and Peer support: peer counselors providing support groups) to qualify for this grant? | No. While Peer Support is a form of Mental Health Services, an agency can provide Peer Support and/or other forms of Mental Health Services to meet the priority categories for this funding. |
Oct 23, 2024 4:15 PM | Can agencies qualify if they do not align with either priority service, but do align with additional programming? | Yes, agencies who provide comprehensive solutions to meet LGBTQIA2S+ community needs effectively, including but not limited to services listed in the Scope of Work page 3, will be considered for funding. |
Oct 23, 2024 4:15 PM | Does each pre-bid meeting include the same content? | Yes, both pre-bid meetings for this RFP include the same information. |
Oct 23, 2024 4:15 PM | Will links in the Pre-Bid Powerpoint slides be live when the slides are posted? | Yes, all links are also available in the Scope of Work and in PartnerGrants. |
Oct 23, 2024 4:16 PM | How are the maximum funding request limits and available funding amounts related to the Budget and Narrative; do agencies need to reflect the 6-month and 12-month funding amounts in their Budget and Narrative? | Agencies can request up to $153,643 total for April 1, 2025 – September 30, 2026 (18 months) in their Program Budget and Narrative. Agencies don’t need to indicate which line items will be billed within the first 6 months (April 1, 2025 – September 30, 2025) versus the following 12 months from October 1, 2025 through September 30, 2026. Please be aware that up to $153,643 per contract is available for the first 18 month period, but future renewal options periods will be for 12 months each, for $102,429 each period. |
Nov 8, 2024 1:37 PM | Are pre-bid calls recorded? | No, but slides are published on the RFP website, as well as within PartnerGrants. |
Nov 8, 2024 1:37 PM | How many contracts will be awarded through this RFP? | APH anticipates awarding 2 agreements via this RFP, see the Scope of Work section III. Funding and Timeline. |
Nov 8, 2024 1:37 PM | Regarding the required outcome, “Number of individuals who report improvement in physical, mental, emotional, or social functioning” does our proposed outcome measure need to assess all four of these domains? | Your outcome numeric goal and narrative can involve one or more of those domains listed (physical, mental, emotional, or social functioning), as relevant to the program for which you request funding. |
Nov 8, 2024 1:38 PM | We serve a significant proportion of clients identifying as LGBTQIA2S+, but they are not our sole population of focus. As long as we are only using these funds to serve LGBTQIA2S+-identifying clients, are we eligible to apply under this opportunity? | Yes, as long as services align with the Scope of Work for this solicitation. |