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42918 - RFP SSAU-2024-003 LGBTQIA2S+ Services
Funding Opportunity Details

Social Services Administration Unit

Pre Application Deadline: Oct 31, 2024 3:01 PM

Final Application Deadline: Nov 21, 2024 3:01 PM

  • Status Posted

    Posted Date Oct 10, 2024 11:15 AM

    Award Amount RangeNot Applicable

    Project Dates 04/01/2025 - 09/30/2026

    Award Announcement Date

    Categorical Area

    Recurring Opportunity No

Description
Description
  • RFP SSAU-2024-003 LGBTQIA2S+ Services Competition Website 

    The City of Austin (City) seeks proposals in response to this Request for Proposals (RFP) from qualified
    nonprofit organizations or quasi-governmental entities (Offerors) with demonstrated experience in
    providing the following services to lesbian, gay, bisexual, transgender, queer, intersex, asexual, gender
    non-conforming, gender fluid, gender queer, two-spirit communities (LGBTQIA2S+ population) residing
    in Austin/Travis County: mental health care, peer support, health care referral and education,, public
    benefits access, food access, community building and engagement , and legal access.

     

    Date Issued:

    Thursday, October 10, 2024

    Intent to Apply Due Date:

    Thursday, October 31, 2024, 3 PM CST

    Proposal Due Date:

    Thursday, November 21, 2024, 3 PM CST

    Anticipated start date of contracts:

    Tuesday, April 1, 2025

    Questions regarding the RFP are due on or before:

    Thursday, November 14, 2024, 3 PM CST

    Technical assistance requests regarding submission of the RFP in PartnerGrants are due on or before:

    Wednesday November 20, 5 PM CST

    Questions must be submitted in writing to the Authorized Contact Person or through PartnerGrants

    Authorized Contact Person:

    Name: Helen Howell

    Title: Social Services Funding Specialist Senior

    E-Mail: APHCompetitions@austintexas.gov

    Questions and Answers will be available:

    In PartnerGrants and on the solicitation website:

    SSAU-RFP-2024-003-services-lgbtqia2s-communities

    Optional Pre-Bid Meeting Date(s) and Time(s):

    Pre-bid meeting 1: October 22, 10-11:30 AM CST

    EventBrite Registration

    Pre-bid meeting 2: October 23, 1-2:30 PM CST

    EventBrite Registration

     

    APH is only accepting proposals through the PartnerGrants database. No paper copies will be accepted.

    Interested Offerors must do the following:

    Offerors Initial Steps: Registration:

    1. Confirm that your organization is a registered vendor with the City of Austin.

    · To find the City of Austin Vendor Number please visit Austin Finance Online. And search for the organization’s legal name.

    · To register to become a potential City of Austin vendor, go to Austin Finance Online. to register or email VendorReg@austintexas.gov

    1. Be a registered user in the PartnerGrants database. The proposals will be submitted through this web-based system.

    · To register, visit the PartnerGrants website and click on “Register Here.” Note that the organization’s City of Austin Vendor number is required to complete registration in PartnerGrants.

    Offerors Initial Steps: Pre-Application

    1. Complete an Annual Agency Threshold Application in the PartnerGrants database.

    · This form must be submitted once per 12 months and remains valid for all competitions closing within that time-period. The threshold application will be reviewed by APH staff and the offeror will be notified once approved. Offerors should note the submission date for future use 

    · Once logged into PartnerGrants, click on “Opportunity” and then opportunity title “Annual Agency Threshold Application-Applicants for Funding Start Here” to complete a new threshold application.

    1. Complete a separate Intent to Apply form for each proposal the offeror plans to submit by the due date identified in Form 1 – Offer Sheet.

    · Once logged into PartnerGrants, click on “Opportunity,” then opportunity title “RFP SSAU-2024-003 LGBTQIA2S+” and click “Start New Application” to complete an Intent to Apply form. The Intent to Apply form includes a Threshold Certification verifying completion of Step 1 above – state the date the Threshold was submitted.

     

Attachments
DescriptionFile NameTypeSizeUpload Date
1 - Offer Sheet RFP SSAU-2024-003 LGBTQIA2S+ Services1 - Offer Sheet RFP SSAU-2024-003 LGBTQIA2S Services.pdfpdf197 KB10/08/2024 12:55 PM
2 - Proposal SSAU-2024-003 LGBTQIA2S+ Services. Edited 10/16 to clarify funding amounts2 - Proposal SSAU-2024-003 LGBTQIA2S Services_.docxdocx165 KB10/16/2024 12:19 PM
3 - Budget and Narrative RFP SSAU-2024-003 LGBTQIA2S+ Services. Edited 10/16 to clarify funding amounts3 - Budget and Narrative RFP SSAU-2024-003 LGBTQIA2S Services_.xlsmxlsm34 KB10/16/2024 12:19 PM
4- COA RFP Certifications and Disclosures RFP SSAU-2024-003 LGBTQIA2S+ Services4- COA RFP Certifications and Disclosures RFP SSAU-2024-003 LGBTQIA2S Services.pdfpdf229 KB10/08/2024 12:55 PM
A- RFP Application Threshold Checklist RFP SSAU-2024-003 LGBTQIA2S+ ServicesA- RFP Application Threshold Checklist RFP SSAU-2024-003 LGBTQIA2S Services.pdfpdf184 KB10/08/2024 12:56 PM
B- Standard Solicitation Provisions and Instructions RFP SSAU-2024-003 LGBTQIA2S+ ServicesB- Standard Solicitation Provisions and Instructions RFP SSAU-2024-003 LGBTQIA2S Services.pdfpdf577 KB10/08/2024 12:56 PM
C - Scope of Work RFP SSAU-2024-003 LGBTQIA2S+. Edited 10/16 to clarify funding amounts C - Scope of Work RFP SSAU-2024-003 LGBTQIA2S.....pdfpdf513 KB10/16/2024 12:20 PM
D - Client Eligibility Requirements RFP SSAU-2024-003 LGBTQIA2S+ ServicesD - Client Eligibility Requirements RFP SSAU-2024-003 LGBTQIA2S Services.pdfpdf209 KB10/08/2024 12:56 PM
E- Social Services Agreement Boiler and ExhibitsE- Social Services Agreement Boiler and Exhibits.pdfpdf635 KB10/08/2024 12:57 PM
F - Applying for APH-Funded Opportunity PartnerGrants Instructions with ThresholdF - Applying for APH-Funded Opportunity PartnerGrants Instructions with Threshold.pdfpdf835 KB10/08/2024 12:57 PM
Website Links
DescriptionLink
Questions
Submitted DateQuestionAnswer
Oct 23, 2024 4:15 PMDo agencies need to provide both priority services (Mental health services and Peer support: peer counselors providing support groups) to qualify for this grant?No. While Peer Support is a form of Mental Health Services, an agency can provide Peer Support and/or other forms of Mental Health Services to meet the priority categories for this funding.
Oct 23, 2024 4:15 PMCan agencies qualify if they do not align with either priority service, but do align with additional programming?Yes, agencies who provide comprehensive solutions to meet LGBTQIA2S+ community needs effectively, including but not limited to services listed in the Scope of Work page 3, will be considered for funding.
Oct 23, 2024 4:15 PMDoes each pre-bid meeting include the same content?Yes, both pre-bid meetings for this RFP include the same information.
Oct 23, 2024 4:15 PMWill links in the Pre-Bid Powerpoint slides be live when the slides are posted? Yes, all links are also available in the Scope of Work and in PartnerGrants.
Oct 23, 2024 4:16 PMHow are the maximum funding request limits and available funding amounts related to the Budget and Narrative; do agencies need to reflect the 6-month and 12-month funding amounts in their Budget and Narrative? Agencies can request up to $153,643 total for April 1, 2025 – September 30, 2026 (18 months) in their Program Budget and Narrative. Agencies don’t need to indicate which line items will be billed within the first 6 months (April 1, 2025 – September 30, 2025) versus the following 12 months from October 1, 2025 through September 30, 2026. Please be aware that up to $153,643 per contract is available for the first 18 month period, but future renewal options periods will be for 12 months each, for $102,429 each period.
Nov 8, 2024 1:37 PMAre pre-bid calls recorded?No, but slides are published on the RFP website, as well as within PartnerGrants.
Nov 8, 2024 1:37 PMHow many contracts will be awarded through this RFP?APH anticipates awarding 2 agreements via this RFP, see the Scope of Work section III. Funding and Timeline.
Nov 8, 2024 1:37 PMRegarding the required outcome, “Number of individuals who report improvement in physical, mental, emotional, or social functioning” does our proposed outcome measure need to assess all four of these domains?Your outcome numeric goal and narrative can involve one or more of those domains listed (physical, mental, emotional, or social functioning), as relevant to the program for which you request funding.
Nov 8, 2024 1:38 PMWe serve a significant proportion of clients identifying as LGBTQIA2S+, but they are not our sole population of focus. As long as we are only using these funds to serve LGBTQIA2S+-identifying clients, are we eligible to apply under this opportunity?Yes, as long as services align with the Scope of Work for this solicitation.